SOS NO LONGER ACCEPTING WRITTEN CREDIT CARD INFORMATION ON PAYMENT FORMS, EFFECTIVE JUNE 15, 2023. Reach for the blue ink pen! Shopping for students? Such stamp shall imprint the seal of office in any color other than black or yellow, provided the color used to imprint the seal shall be clearly legible and appear as black when photocopied on a non-color copier. (b) At the time of the notarial act, a notary public shall officially sign every notary certificate and affix the rubber stamp seal clearly and legibly using black ink, so that it is capable of photographic reproduction. 4310. 31.0339 Official Seal (e) Any reference in the General Statutes to the seal of a notary shall include the stamp of a notary, and any reference to the stamp of a notary shall include the seal of the notary. STATE OF NEW MEXICO Official Seal (6) The words "my commission expires" followed by the expiration date of the notary public's commission. This person may be taking an oath, giving written testimony, or acknowledging his/her signature on a legal document. Rev. However, such a notary who was appointed for one or more counties of the state may obtain and use the rubber stamp seal prior to the expiration of that commission if the name of the county in which the notarial act is performed is on the seal used for that act. . You then would use both the stamp and the seal each time you notarize a document. (b) Out-of-state notary.- If the notary is an out-of-state notary, the legend shall have the name, surname, office of the notary, and the county where the notary qualified. (c) The electronic seal required by 4309 of this title shall be used in the transaction of all official electronic notarial acts and shall contain the notary's name exactly as it appears on the commission, the words "My Commission expires on" and the commission expiration date and the words "Notary Public" and "State of Delaware." Next, the notary must obey any rules of the notary's state about the color of the stamp, if a stamp is required. Source: American Samoa Code Annotated Title 1, Chapter 3, 31.0339. After July 1, 1965, an embossed notarial seal is not required on notarized documents. 4.Notarial stamp may be affixed electronically. 147.04 Seal and register. Admin. Each notary public shall file his signature and deposit an impression of his official seal with the Mayor of the District of Columbia or his designated agent, and the Mayor or his designated agent may certify to the authenticity of the signature and official seal of the notary public. Seal. Source: N.D. The notary should check all document pages to ensure the person has signed in all required spaces. Notarial Seal - Authentication of documents - Penalties - Fees - Exception. Notaries are advised to seek the advice of their states' notary authorities or attorneys in their state if they have legal questions. Summer beach rental? Every notary public shall constantly keep an engraved seal of office or a rubber stamp facsimile seal which shall clearly show, when embossed, stamped, or impressed upon a document, the notary's name, and the words, "notary public" and "State of Hawaii". (b)(1) Under or near a notary public's official signature on every notary certificate, the notary public shall provide a seal of his or her office, which shall be either a rubber stamp seal or a seal embosser. Official signature - rubber stamp seal - seal embosser - notary's electronic signature. However, if you wish to obtain a seal of office, it should contain your name and notary public title such as "Notary Public - State at Large" or "Notary Public - Special Commission.". What Is a Witness Signature? | Florida Notary Association What color ink should Notaries use to sign documents? then don't sign your will "S.J. (2) The words "Notary Public". (d) In acting as a notary public, a notary shall sign the notary's name exactly and only as it appears on the commission, or otherwise execute the notary's electronic signature in a manner that attributes such signature to the notary public identified on the commission. (iv) The name of the county in which the notary public maintains an office. It isn't the notary's job to know the ink rules of all the land records offices in the country.The lender or title might have additional preferences, which the notary should follow if it doesn't conflict with the laws and rules for notaries laid down by the notary's state. (c) An image of the seal shall be affixed only at the time the notarial act is performed. (6) For purposes of this section, "notary certificate" means a certificate or other statement of a notary relating to a notarial act performed by such notary. Virginia: Ink Stamp or Embossing Seal Required. Every effort is made to provide accurate and complete information in the American Association of Notaries newsletters. (Notaries are always responsible for knowing what their laws require and what their loan signing clients stipulate for each assignment.) He shall indicate below his signature the date of expiration of his commission. Posted by Kathy Watkins on 6/20/13 5:45pm Msg #474133ink color by stateIs the ink color determined by the state the property is in, or the lender, or the title company is in? Stat. What Color Ink Should A Notary Sign In? 8-16-114. Julie Williams is really the expert on this. Notarizations to show date of act, etc. ), 3. County.". Round Ink Stamp Required. 41:1-7. W.P., Illinois There is no requirement that the Notary's signature must be in a particular color. A notary public may possess only one official seal but may also possess and use an embossing seal that may be used only in conjunction with the notary public's official seal. Ann. Notarizations in Kentucky are regularly performed without a stamp or seal. 8. Official Seal and Signature. Ann. (1) The words "Notarial Seal" and "Iowa". OFFICIAL STAMP. (E) The notary public's commission number issued by the Secretary of State if the notary public has been issued a commission number. Most commonly, either blue or black ink is used for signing documents. A self-inking notary stamp is included in our complete notary package. (2) (a) A notary shall keep an official notarial seal that is the exclusive property of the notary and that may not be used by any other person. As of October 1, 2013, all Montana notaries are required to have an ink stamp unit, rectangular in shape and approximately 1 x 2 in size, that contains a seal and the additional statutorily mandated information: the notarys printed name; the title, Notary Public for the State of Montana; the words, Residing at with the name of the city or town where the notary lives; and the notarys commission expiration date, shown as Month/Day/Four Digit Year. A notarial act must be evidenced by a certificate signed and dated by a notarial officer. (E) The words "My Commission Expires", immediately followed by the notary public's commission expiration date, expressed in terms of the month, two-digit date, and complete year. 3. the words "Notary Public" and "State of Mississippi [insert county of residence] County"; (d) The address of his business or residence in this state; and The seal may be circular not over two inches in diameter, or may be a rectangular form of not more than one inch in width by two and one-half inches in length, with a serrated or milled edged border, and shall contain the information required by this section. 51-117. The indentations made by the seal embosser shall not be applied on the document where the notary certificate appears in a manner that will render illegible or incapable of photographic reproduction any of the printed marks or writing. Picture this: Youre the belle of the ball at, Pens are the quintessential giveaway item, whether you hand them to diners with their restaurant bill or pass them out, The 4th of July may be the star of this month, but your summer celebration promotions dont have to stop, Whether youre starting an online shop or setting up a brick-and-mortar space, starting a business is a big dealso, congratulations!. .." 21-14-107(b)-(c). No. 455: (Revised) Standards of conduct for notaries public Other seal formats that meet the requirements of Rule 5.19 shall likewise be considered valid. Notary bonds and errors and omissions insurance policies provided by this insurance agency, American Notary Stamp Ink Color: Black or Blue? / When must a notary use blue or (c1) Alterations to any information contained within the seal as embossed or stamped on the record are prohibited. . Upon the death, expiration of term without reappointment, or removal from office of any notary public, his official register shall be deposited in the office of the county recorder of the county in which he resides. Avoid common Notary certificate mistakes | NNA A notary public shall keep an official seal or stamp that is the exclusive property of the notary public. After August 1, 2003, a notary being commissioned must obtain a seal approved by the secretary of state which must be designed to leave a clear impression, be photographically reproducible, include the words "State of North Dakota" and "Notary Public", contain the name and commission expiration date of the notary public exactly as shown on the notary's commission, and which may not contain any other words, numbers, symbols, or a reproduction of the great seal of the state. The statement required by paragraph (d) of subsection 1 of NRS 240.1655 must: Stamp/seal permitted not required; specific contents required, but no requirements for design of stamp. (1) In completing a notarial act, a notary shall sign on the notarial certificate exactly and only the name indicated on the notary's commission. The choices are black, blue, purple, green, and red. 33412. Description of Official Stamping Device. Wheres the rhyme? Source: Wash. Rev. SOSDirect: Business Searches & Formations, Notary Seal Requirements for U.S. States and Territories, Alabama Notary Public Statutes 36-20-72. This subdivision shall not affect any action now pending in any of the courts of this state. For a person appointed as a notary public pursuant to section 9E.3, all of the following: On resignation from, or the revocation or expiration of, the notary publics commission, the notary public shall disable the stamping device by destroying, defacing, damaging, erasing or securing it against use in a manner that renders it unusable. Stat. (b) The impression of the notarial seal upon any instrument or writing or upon wafer, wax or other adhesive substance and affixed to any instrument or writing shall be deemed an affixation of the seal, and the imprint of the notarial rubber stamp upon any instrument or writing shall be deemed an affixation of the rubber stamp. MEMBER CENTERED . Description or title of record (deed, POA, etc. If you have any questions, corrections or updates in connection with this list, contact the Notary Public Unit at (512) 463-5705. A seal or stamp must include the notary's name, the words "notary public" and the words "State of South Carolina."[26-1-5(18)] The expiration date may also be included in the seal, but that is optional. 456-3. Source: Mich. Comp. (2) The words "state of Indiana". (b) A new seal shall be obtained if the notary changes the notary's name of record at any time during the notary's commission. The seal should include the notary's name exactly as it appears on his or her commission and the words "NOTARY PUBLIC" and "RHODE ISLAND." Notary Public FAQs - Colorado Secretary of State Gov't Code 8207 Seal. The below list of U.S. states and territories indicates whether a notary public in that jurisdiction is required to validate notarial acts by affixing an official seal. (1) The reasonably legible imprint of an official seal of a notary public shall contain: (a) Be a rectangle, not larger than 1 inch by 2 1/2 inches, and may contain a border design; and The indentations made by the seal embosser or printed by the black inked rubber stamp seal shall not be applied on the notarial certificate or document to be notarized in a manner that will render illegible or incapable of photographic reproduction any of the printed marks or writing on the certificate or document. 3. (d) Subsection (c) does not apply to an electronically transmitted authenticated document, except that an electronically transmitted authenticated document must legibly reproduce the required elements of the seal. 1360-7-2-01. Source: Haw. Ann. Ann. Every person appointed as a notary public in this state shall procure a seal or stamp, on which shall be engraved or impressed the words "Notary Public" and "State of Washington," the date the appointment expires, the person's surname, and at least the initials of the person's first and middle names. ; La. I had to explain this more than once to a lender or TC that wanted nothing but blue ink used - we can do it your way, but the document will be rejected by the county clerk. 194.031 Notarial seal; exception for notarization of certain plats; filing of sample imprint; replacement seal; rules. (c) A notary seal shall not include the Seal of the State of Arkansas or an outline of the state. This section shall not preclude a notary who is a member of the General Assembly in the State of Rhode Island from notarizing a document without the use of a seal on the floor of the General Assembly during open session. Looking to go beyond black vs blue ink? Do Legal Documents Require Signing In Standard Pen Colors? An indelible ink pad must be used for affixing by a stamp the impression of a seal on an instrument to authenticate the notary public's official act. No, you are responsible for obtaining your own notary seal. b. Whenever the notary public signs officially as a notary public, the notary public shall add to the signature the words "Notary Public for the State of Montana, residing at. (stating the name of the town or city of the notary public's post office)" and shall endorse upon the instrument the date, showing the month, day, and four-digit year, of the expiration of the notary public's commission. Every notary public shall print, type, or stamp below his or her signature on a paper document his or her name exactly as commissioned. PDF (Please use only black or blue ink when completing this document.) - LSU All acknowledgments made by a notary public shall be either under an official seal or shall carry the legible imprint of an official rubber stamp stating the name of the notary, the words "notary public, New Hampshire" and the expiration date of the notary public's commission. When I was in NY, one of the counties I serviced required black ink for signatures on recordable documents. NOTARIES (3) NOTARIAL SEAL OR STAMP. Engraving of seal; effect of use of nonconforming seal; electronic notarial seal; notary's official signature; electronic signature.