What We Do. Requests to waive, take exception to, or deviate from the rules, regulations, processes or procedures will be reviewed on a case-by-case basis. 2023 Official U.S. Department of Defense Website. This authority allows CHs to make authorized GPC purchases up to a single purchase limit of $25,000 when the CH is outside the U.S. for items/services to be used outside the U.S., and that comply with the requirements of DFARS 213.301(2). Pub/Form Proponent. If information is not discussed in this document or if this document is in conflict with the DoD GPC Policy, the DoD GPC Policy should be followed. It is currently maintained by the Defense Finance and Accounting Services. c. Orders Against Pre-Existing Contract Vehicles. GPC policy memos for prior years, incorporated into the Department of Defense Government Charge Card Guidebook for Establishing and Managing Purchase, Travel, and Fuel Card Programs, are available on the GPC Archive page. Joint Travel Regulations Defense Industry Leaders (DIL) Conference. Because of the requirement to modify the payment systems, accelerating Small Business payments will be implemented in a phased approach as each system becomes capable. Personnel Force InnovationFreedom of Information ActDFAS HotlineContact Us Accessibility / Section 508EEO / No Fear Act, An official website of the United States government, Providing payment services for the U.S. Department of Defense, Defense Industry Leaders (DIL) Conference, Contract and Vendor Payment Information Guidebook, Hosted by Defense Media Activity - WEB.mil, Mechanization of Contract Administration Services (MOCAS), Defense Commissary Agency (DeCA) resale payments made from Standard Automated Voucher Examination System (SAVES). . Section A.l.2.4 of the Guidebook (effective 1 October 2017 and updated on 24 January 2018) establishes a list of items prohibited from purchase using the GPC. The terms of the subject TTOs and applicable GSA SP3 Master Contract require that the transition from SP2 to SP3 include the closing of all SP2 accounts, creation of new accounts, and issuance of new purchase cards to DoD. c. Orientation and training are prerequisites to receiving GPC delegated authority via an appointment in JAM. This memo addresses the status of the required closure of Purchase Card On-Line System (PCOLS) data mining cases under SmartPay 2. The SF 182 or equivalent must be completed prior to the training. Personnel Force InnovationFreedom of Information ActDFAS HotlineContact Us Accessibility / Section 508EEO / No Fear Act, An official website of the United States government, Providing payment services for the U.S. Department of Defense, Defense Industry Leaders (DIL) Conference, Hosted by Defense Media Activity - WEB.mil. WAWF ignores all codes not identified in this guide. The KO is responsible for performing compliance oversight and reporting any concerns to the A/OPC. Construction subject to 40 USC Chapter 31, subchapter IV, Davis-Bacon Wage Rate Requirements, Federal-Wide Higher Education Open Market, GPC Convenience Checks (General Unrelated to ETO and Other Emergency Uses), P.L. Attachments in Word format for class deviations can be found here. A/OPCs must ensure additional controls and oversight procedures are in place before granting this authority. All Government Purchase Card oversight personnel are encouraged to attend the 2018 GSA SmartPay Training Forum. However, as these are risk-managed programs, activities should maintain a proper balance between the control environment and ease of use to ensure that the benefits of the card continue to accrue. Once the open cases have been closedat the MA level, the preexisting account thresholds will be reinstated. TPPS. To ensure GPC officials are consistently held accountable to execute standard enterprise-wide roles and responsibilities, the Joint Appointment Module (JAM), which deployed as an application within the Procurement Integrated Enterprise Environment (PIEE) in September 2018, is now the enterprise tool for appointing and delegating authority to GPC personnel. CHs who will place orders against any contract, including GSA FSS orders on GSA Advantage and FedMall contracts at any dollar level, require this Contract Ordering Official CH designation. It does not apply to Naval ordnance type; line throwing guns (which are under DoD Coordinated Acquisition assignment to the These procedures establish Army-wide standards designed to provide all Army activities with a foundation upon which to build specific standard operating procedures governing their programs. Department of DefenseDepartment of Veterans AffairsMilitary Employment VerificationWarrior Care WebsiteDefense Contract Mgmt Agency DoD Forms b. Inter/Intra-Govern-mental Payment Official CH. Open Houses. The HCA re-delegates contracting authority to local procurement offices. Existing guidance on Government Purchase Card (GPC) disciplinary category definitions is not consistent across the Department of Defense (DoD). Government Purchase Card (GPC) MOCAS. PDF DoD Compliance with the Requirements of the Improper Payments When this value is selected, the CH must enter applicable code in the ADDL Code or Event Info field. For some small businesses, receiving payment for goods or services provided through DoD contracts can be subject to a lengthy process and cash management requirements. . For more information, see the memorandum. The following systems have implemented the ability to accelerate Small Business Payments: The remainder of the DoD payment systems are in various stages of modification. Upcoming Events. (2) Governmentwide commercial purchase card programs cannot be established or Contracting officers may use this authority to make purchases up to the applicable simplified acquisition threshold in support of declared contingency or emergency events. Includes FedMall Market Place transactions. Click this Link to see what Roles are active in the WAWF application for a particular CAGE and Extension or Contractor DoDAAC and Extension. and directs personnel to follow the guidance in the Department of Defense Government Charge Card Guidebook for Establishing and Managing Purchase, Travel, and Fuel Card Programs (Guidebook). (05/13/20), This memorandum offers detailed information and guidance to promote compliance with acquisition policies applicable to the Department of Defense (DoD) Government-wide Commercial Purchase Card (GPC) Program in responding to the emergency determination made by the President on March 13, 2020 in response the COVID-19 pandemic. Manuals. a. MPT changes are based on the National Defense Authorization Act (NDAA). (03/11/20), In order to unify disciplinary category terms and associated definitions across the Federal Government's charge card programs and to ensure continued accurate and complete GPC reporting across the DoD Components, the attached definitions guidance as set forth in the August 27, 2019 revisions to OMB Circular A-123, Appendix B, and as updated in GSA SmartPay Smart Bulletin No. This memo updates Governmentwide Commercial Purchase Card (GPC) span of control policy in accordance with recommendations from the GPC Span of Control Working Group and as approved by the GPC Integrated Solutions Team Governance Board. This class deviation rescinds and supersedes Class Deviation 2017-O0007, dated September 1, 2017, and Class Deviation 2018-O0001, dated November 8, 2017. d. Contract Payments. (1) Contract financing payments include (i) Advance payments; (ii) Performance-based payments; (iii) Commercial advance and interim payments; (iv) Progress payments based on cost under the clause at Federal Acquisition Regulation (FAR) 52.232-16, Progress Payments; 1000. The contract should include the third-party payment clause identified in FAR 32.1108, Payment by Governmentwide Commercial Purchase Card; however, GPC contract payments may be made if the contractor agrees to accept the GPC as a method of payment. PDF EDI Guide - Appendix B 810C - Miscellaneous Payments PAYMENT REQUESTS SUBMITTED TO DEFENSE FINANCE AND ACCOUNTING SERVICES (a) DoD 7000.14-R FMR Volume 10, Chapter 8 (b) DoD FMR Volume 10, Chapter 12 (c) DOD Guidebook for Miscellaneous Payments (d) NAVSUPINST 4200.99C (l) Exceptions to Electronic Invoicing - Miscellaneous (Non-Contractual) Payments . DoD Miscellaneous Payments Guidebook. Department of DefenseDepartment of Veterans AffairsMilitary Employment VerificationWarrior Care WebsiteDefense Contract Mgmt Agency DoD Forms (03/31/20), This memorandum provides an updated list of Federal Supply Codes (FSCs) for which products must be procured using competitive (or fair opportunity) procedures. (12/8/2022), This memorandum updates Governmentwide Commercial Purchase Card third-party payment policy and establishes policy for Components seeking to make purchases using non-DoD e-commerce platforms. The 2022 DoD GPC Charge Card Management Plan is now available. PDF DFARS Procedures, Guidance, and Information Defense Finance and Accounting Service > contractorsvendors Grants authority to make contract payments when authorized by the contract terms and conditions. To order and pay for goods and services under an existing contract only if authorized in the contract. 806(b), GPC Convenience Checks for ETO and Other Emergency Uses (Inside U.S.), GPC Convenience Checks for ETO and Other Emergency Uses (Outside U.S.), Grants authority to make authorized convenience check purchases valued below the MPT using simplified acquisition procedures. Case assignments will begin on approximately December 19, 2018,at which point A/BOs will need to immediately begin adjudicating their cases.All efforts will be made to accelerate this date and mitigate the impact ofthis delay. These appointments can only be granted to individuals who have completed training commensurate with their delegated authority. Purpose: This Manual is composed of several volumes, each containing its own purpose. Department of Defense (DoD) - Guidebook for Miscellaneous Payments Army activities may supplement (i.e., adopt more stringent internal control requirements than the requirements cited herein), but not change this policy. A miscellaneous payment occurs as a result of a claim for . NAF activities will comply with the Department of Defense Policies and Procedures Governing Non-Appropriated Funds SmartPay 3 Government-wide Commercial Purchase Card Use SP3 Transition Memorandum #11. Grants authority to place and pay for authorized GPC purchases against the following: 1) Orders from GSA federal supply schedule contracts. Click this Link to view all the Misc. 3) Take appropriate informal and formal disciplinary actions in the event of noncompliance, fraud, misuse and/or abuse. The effective date of this update is 1 October 2017. The Forum is scheduled for 4-6 August and will be held virtually. Requests for waivers should be submitted through the GPC chain of command. (3/22/2023), This memo encourages all DoD GPC Program oversight personnel to attend the 2022 GSA SmartPay Virtual Training Forum, scheduled for June 1315, 2023. The CPM will retain copies of all approved waiver packages. It defines the minimum requirements for contract writing system output to improve visibility and accuracy of contract-related data, to support interoperability of DoD acquisition systems and to standardize and streamline the procure-to-pay business process. Training requirements are listed in Chapter 4. d. Generally, only a Government employee can be a cardholder or billing official. Procurement Integrated Enterprise Environment (PIEE), Joint Appointment Module (JAM) and Surveillance and Performance Monitoring (SPM) Module (formerly Contracting Officer Representative Tracking (CORT) Tool), Electronic Subcontracting Reporting System (eSRS), Contractor Performance Assessment Reports System (CPARS), Procurement Business Intelligence Service (PBIS), OSD Procurement Data Improvement Plan Documents, Improving Transparency of Procurement Spend, Procurement Data Standard and Other Enterprise Initiatives, Assistant Secretary of Defense for Acquisition, Principal Deputy, Acquisition Data and Analytics, Strategic, Space, and Intelligence Portfolio Management, Department of Defense Government Charge Card Guidebook for Establishing and Managing Purchase, Travel, and Fuel Card Programs, Purchase from Federal Prison Industries; Updated List of Federal Supply Classification Codes to be Competed, Governmentwide Commercial Purchase Card Prohibited Purchase Memo, Prohibition on Use of the GPC When Contracts Contain FAR Clause 52.229.12, Tax on Certain Foreign Procurements, Governmentwide Commercial Purchase Card Third-Party Payment and Non-Department of Defense E-Commerce Platforms Policy, Guidance on the Planned Intra-Governmental Transaction Limit Decrease Effective October 1, 2022, "Recording Implementation of Section 889(a)(1)(B), Prohibition on Contracting with Entities Using Certain Telecommunications and Video Surveillance Services or Equipment, when Using the Governmentwide Commercial Purchase Card. Find DCAA DoDAAC in Audit Office Locator (External Link). The Policy Log Matrix lists all relevant Purchase Card Policy by year and includes a summary of each policy document for easy browsing. c. The GPC program provides Army and supported organizations a simplified, streamlined method of purchasing and paying for supplies, services, construction projects, and contract payments. Transportation Financial Management System (TFMS) used to support Surface Deployment Distribution Command (SDDC) transportation payments. PDF DFARS Procedures, Guidance, and Information Submit requests for waivers through the chain of command. The GPC may be used to make contract payments against fully funded contracts found to be advantageous to the Government when compared to other methods of payment, and the contractor accepts payment by the GPC. Convenience checks may be used and set up under a separate billing official (BO) account to buy commercially available, fixed-price supplies and services to fulfill mission-essential requirements. When ordering above the MPT, the CH should obtain quotes from at least three sources. Compliance with the AFARS Appendix EE is mandatory. Pay Invoices apply to the following: CAPS-W, IAPS-E, and One Pay. In times of emergencies, a waiver approval may be obtained either through email or telephone call from the CPM with a follow up waiver request letter from the requesting command/activity.
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